Opportunities to Give Back…
When: Jun 17 at 8:00am – 5:00pm
Where: The project will take place at the L.A. Memorial Coliseum
Contact: Scott Charness | 818.981.2327 | firstname.lastname@example.org
Details: See Available Positions and Descriptions Below
USA City Games, a project of the Giving Back Fund, is in need of volunteers for our major youth sports event on Saturday, June 17th at the L.A. Memorial Coliseum. Our event involves kids ages 12 to 18 playing team and individual sports games on the field, as well as Fan Fest youth sports activities, VIP attendees, and more.
We have openings for various volunteer opportunities (inquire for specific details and/or interests): Award Ceremonies; Check-In/Registration; Food/Water Distribution; Information Table; Scorekeeping/Timekeeping; Site Cleanup; Site Set-Up; Talent Escorts; Team Check-In; Traffic Control; T-Shirt Distribution; and Volunteer Check-In. All volunteers will receive training and necessary materials for each position. If you or anyone you know likes sports, to coordinate, organize, help others, and be part of making a difference, we want to hear from you now!
Note: We have part-time and full-time, positions to accommodate your schedule.
Volunteer Job Descriptions:
Team Check-In/T-Shirt/Bag/Wristband Distribution: Check in teams prior to competition. Ensure that their team rosters have been submitted Hand out wristbands and t-shirts to teams and team volunteers, and goody bags to athletes. Ensure that teams sign off on the t-shirt distribution form once their t-shirts have been picked up. Inventory extra t-shirts after all have been distributed.
Site Set-Up: Help to set up the entire event site including: unpacking supply boxes, hanging up banners and posters, setting up pop-up tents, and assisting with site decorations. May require some heavy lifting.
Volunteer Check-In: Check in volunteers at the beginning of their shift, ensuring they have signed the volunteer waiver. Pass out t-shirts to all REGISTERED volunteers. Direct volunteers to their designated volunteer stations. Remind volunteers to check in at the volunteer desk at the conclusion of their shift prior to leaving. Provide each volunteer with a schedule of the day and site map.
Scorekeeping/Timekeeping: Assist referees in keeping score and time for each of our sports: B/G Basketball, B/G Soccer, G Volleyball, B/G Lacrosse, 7 on 7 Football, and B/G Track & Field. Also, report scores to the appropriate site coordinator/ sport chair at the conclusion of each game. A short orientation for each sport will be provided prior to each volunteer shift.
Food/Water Distribution: Set up water and snack areas for volunteers and participants at each site. Replenish supplies as necessary. Communicate with lead staff members to let them know when food/water supplies have run out. May require some food preparation including: cutting bagels and fruit. Three locations.
Information Table/Vendor Check in: Answer general event questions. All volunteers in this section will be provided the day’s schedule. Check-in vendors in the morning and direct them to their booth. Assist vendors with morning set-up and break down of their booths at the conclusion of the event.
Check-In/Registration: Check in Attendees in the morning. Ensure attendees are registered. If not, they need to be signed up at the site.
Site Cleanup: Assist in the site cleanup and tear down at the conclusion of the event day by: picking up trash, emptying trash cans into dumpsters, breaking down pop-up tents, and packing and loading supply boxes back into supply cars. Take down banners. We want to make sure that we leave each site exactly as we found it- if not better!
Award Ceremonies: Layout medals. Gather teams together for the awards ceremonies. Assist in handing out medals to all award recipients. Work with photographer to take team pictures of finalists and winners.
Talent Escorts/Traffic Control: Apprise production manager and PR team of celebrity and VIP guest arrival, meet them in parking lot and escort them to seats, Opening Ceremonies. Make sure that they have food and water (if required) and facilitate any needs pertaining to their involvement with the Games. Assist vendors, participants, put up directional signs in the morning prior to the start of event. Take down parking signs at the conclusion of event day and give them to the designated site coordinator.
Production Assistants (PA)/troubleshooters: Assist the producer with needs including placement of directional signs around the Coliseum and parking areas, ensuring fields are clear, directing attendees to seats, assistance to vendors, working with vendors and participants involved in the Opening Ceremonies, ensuring volunteers are at appointed stations, liaising with Event Directors, staff and Sport Committee Chairs, coaches, venue, etc., and making sure that the event is running smoothly. These positions will entail a lot of walking.
How This Helps Our Community
This project will benefit youth in many ways through playing on the field of the historic L.A. Coliseum, to receiving participation awards, to having activities that are healthy and fun for all kids. This project, formerly known as the L.A. Watts Summer Games, was begun in 1968 to help youth in Los Angeles. Continuing on as the USA City Games, our event will impact the community of Greater Los Angeles by giving inner city and metropolitan youth the ability to build bridges of understanding through a diversity of participants, and promote respect, achievement, and positive interaction through sports.